It’s starting to sound like a mantra: Microsoft is continuing to do its best to improve security and privacy in its increasingly “cloud-first, mobile-first” productivity solutions. That’s a good thing, of course, because as more and more of our data is stored in someone else’s infrastructure, we’re faced with an ever-increasing risk of a single source being attacked and revealing more and more of our private information.
Because OneDrive is increasingly being accessed on mobile devices, Microsoft is taking steps to ensure that every platform is as secure as possible. One method, outlined by the Office blog, is to extend Office 365’s Data Loss Prevention Policy Tips to the OneDrive mobile apps on iOS, Android, and the Universal Windows Platform.
As Microsoft describes it:
Policy tips are contextual, user-facing notifications that educate people when they’re about to send, share or work with sensitive data, such as credit card, passport or driver’s license numbers. Policy tips help empower and educate users, while still allowing them to get their jobs done with enhanced security and stay compliant with your data protection policies. With this addition, your organization’s Data Loss Prevention policies, related to content stored in SharePoint and OneDrive for Business, are now viewable on mobile devices. This complements what is already supported today with the web and Office 2016 clients, including Outlook.
With Data Loss Prevention, documents stored in OneDrive for Business are scanned for sensitive information and evaluated against company policies configured in Office 365. As users work with documents in the OneDrive mobile app, they will see a policy tip for documents that contain sensitive information. Depending on the policies and user action, the tips may provide information about what triggered a policy violation or options to override and submit a false positive report if access to the content is blocked.
The tips will start showing up for users accessing Office 365 business accounts. Just update your apps in your respective stores, or download from the links below to get started.