How to use Microsoft Stream to share video content with remote workers

How to use Microsoft Stream to share video content with remote workers

To share videos on Microsoft Stream:

  1. Login to your organisation's Office 365 and launch the Stream app.
  2. Create or select a channel. Upload a video and choose users and groups to share it with.

Video is an effective way to share knowledge when working remotely. Finding a place to make video content available to all who need it can be more troublesome. If you’re an Office 365 Business customer, you already have a video sharing platform as part of your subscription - it’s called Microsoft Stream and it’s a bit like having your own private YouTube.

Microsoft Stream is a relatively young member of the Office 365 family. It enables you to set up channels which can then be shared with your organisation, or specific groups within it.

Screenshot of sharing videos using Microsoft Stream

To get started, launch the Stream app from the Office 365 homepage. You can also head to the URL.

First, create a channel to share content within. Channels are very similar to YouTube channels. Click “Create a channel” and fill out the name and description. Next, select whether to make the channel a “Group channel” or “Companywide channel.”

Screenshot of sharing videos using Microsoft Stream

With the former option, you'll need to select one or several Office 365 groups to make the channel accessible to. Only members of those groups will be able to view the videos in the channel. Videos can exist in multiple channels, so you have flexibility when organising and assigning content.

Once your channel has been created, you can start to upload videos. Either use the “Upload a video” link on the Stream homepage or select the channel and drop videos onto the page. You’ll need to fill out some basic information about the video, such as a title, description and thumbnail.

Screenshot of sharing videos using Microsoft Stream

The Permissions section of the video uploader lets you alter who can view the video. You can share with your entire organisation, or individual users and groups. The Options section gives you control of comments, subtitles and automatically generated captions.

Once uploaded, the videos will appear on the channel’s page. They’re now visible to everyone with access to the channel (or to individual users who were specifically given permission at upload time). Users can follow channels to get notified when new content is uploaded.

Screenshot of sharing videos using Microsoft Stream

When viewing a video, you can like and comment to express sentiment and contribute ideas. You have access to an individual “watch later” list so you can save content for later viewing. The entire experience works similarly to established consumer video sharing sites, providing a dedicated video portal for your organisation.

Screenshot of sharing videos using Microsoft Stream

Stream is particularly handy as a place to keep evergreen video content. This might consist of training guides, meeting recordings and product announcement videos. It lets you create a centralised hub to save, store and discuss video, which will be especially helpful to remote workers who don’t want to download large files from shared storage such as OneDrive.

Stream gives you the benefits of video sharing platforms without having to leave Office 365. What’s more, mobile apps are available for Android and iOS, so you can keep watching wherever you are.

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