One of the most important aspects of doing business is communication. The way you conduct your business will depend on how well you are able to communicate with both your customers and employees. It is vital that you find a solution that can help you optimize communication within your organization.
Hence the inception of Microsoft Outlook’s automatic responses, a feature that comes in quite handy when you’re on vacation or on a business trip, as you can use the feature to let people know that you are currently unavailable to respond to their emails.
You can also opt to include additional information highlighting when you will be available to accord them with the assistance they need and even provide alternative contacts where they can get expedited assistance in case the matter is extremely urgent. In this guide, we will be discussing how to setup automatic responses in Microsoft Outlook.
Instant automatic responses in Microsoft Outlook
- Launch Microsoft Outlook and click on the gear icon on the top right, then at the bottom of the sidebar that displays, select View all Outlook Settings option.
- A new window will popup, click on the Email option, then select Automatic replies.
- Click on the Turn on automatic replies toggle and check the Send replies only during a time period to define the period that you will not be available.
- Then, click on Save to activate the Automatic response feature in MIcrosoft Outlook.
Note: Users have the option of limiting these automatic responses to their Outlook contacts, or have it sent out even to people outside the organization.
Once you get back to the office you can turn off automatic responses by disabling the Turn on automatic replies toggle.
For business and personal usage, Outlook’s automatic responses can be extremely valuable. They can help to streamline your communication and get you out of the trap that many business owners find themselves in such as constantly checking their inbox for new messages while away from the office.