How to set an Out of Office auto-reply using the Outlook web app

James Walker

Photo of Outlook Web App Automatic Replies settings

It’s the time of year when you’re getting ready to walk out of work and head home for the holidays – even if, in physical terms, they may be one and the same these days. The last obstacle to starting your festive break is setting the out-of-office reminder – here’s how to do it in record time within Outlook on the web.

First, click the Settings icon in the top-right. The Settings flyout will appear from the right of the screen. Click “View all Outlook settings” at the bottom of the pane, then “Automatic replies” within the Settings dialog which appears.

Screenshot showing Outlook Web App "all settings" link

Click the “Turn on automatic replies” toggle button to enable your out-of-office message. A text box will appear enabling you to write the content of your message. Work and school users will see two text boxes, enabling separate messages to be defined for people emailing you from inside and outside your organisation.

Screenshot showing Automatic Replies settings in Outlook Web App

You can optionally set a time period to activate the out-of-office reminder within. This means you won’t have to remember to turn off the feature yourself when you return to work. Click the “Send replies only during a time period” checkbox and then select the start and end date and time using the pickers.

Click the “Save” button in the bottom-right of the Settings dialog to apply your changes. You can now take your break, safe in the knowledge that out-of-office reminders will be sent to any prospective correspondents who might frequent your inbox while you’re away.