Ever sit through a Microsoft meeting and wish you had a recording of it? Or how about using Teams meeting recordings for things such as podcasting? Worry no more. Like Zoom and other popular solutions, it is possible to record a Teams meeting in just a few simple steps. However, there are certain conditions that might prevent you from doing so, too. But we have your back. Here’s a look at how you can record a Microsoft Teams meeting in 2021.
Some important notes about Microsoft Teams recordings
Before jumping into our guide, we do have some important notes for you. While all Teams meetings can be recorded, meeting recording also needs to be enabled by an IT admin, too, and guests can not record. Microsoft describes who can and can’t do meeting recordings in the list above, so be sure to give it a read before you proceed.
It’s also worth noting that any meeting organizer can stop or start recording. However, with Office 365 Enterprise E1, E3, or E5 licenses, non-meeting organizers can also start or stop recordings, too.
Basically, for most people, to record a team meeting, you’ll need to be either a meeting organizer or someone in the meeting from the same organization. Guests can’t record meetings, and neither can someone from another organization or company, or an anonymous user.
Our final note comes with the change in regards to where a meeting is saved. Previously, recorded meetings would be saved to Microsoft Stream, for internal access only and for users within your own organization. In January 2021, though, Microsoft switched to saving recordings to OneDrive and SharePoint. This now makes it easier to download and share meeting recordings, both internally, as well as externally if need be (as we get into later.)
Starting the Microsoft Teams meeting recording
To start a meeting recording in Teams, navigate to the top of the screen to the ( . . . more options) menu. From there, you’ll want to click the Start recording button. This will then notify everyone in the meeting that a recording has been started. A meeting recording will include audio, video, and screen sharing activity for everyone within the meeting.
Additionally, once a meeting recording is started, only one person can record. The recording will continue even if the person who started recording leaves, and recording stops once everyone leaves the meeting. Finally, if someone forgets to leave the meeting, the recording automatically ends after four hours.
Once you’re ready to stop recording a meeting, visit the ( . . . more options) menu and then click Stop recording. This will instantly stop the recording and start saving the meeting to OneDrive or SharePoint. Note that channel meetings are saved to SharePoint, and all other meetings are saved to OneDrive.
Playing, sharing, and deleting meeting Microsoft Teams recordings
Once a meeting recording is finished, you should see a link in the chat or the channel where the meeting just occurred. If you were part of a scheduled meeting, you also can go to the details tab of the meeting event in your calendar and select the recording.
In the meeting chat list, you also can select More actions followed by the More options button on the meeting recording and choose Open in OneDrive if it was a chat meeting, or Open in SharePoint if it was a channel meeting.
Doing so will take you to OneDrive and SharePoint where you can download or preview the file. Microsoft shifted Teams recordings to these two locations, but if your org is still using Stream, you can follow our older steps here on how to download the video.
If the meeting was in a channel, the recording will be stored in a Recordings folder in the Files tab for the channel. Just click on the top bar in the channel to find this location.
You can share this recording with anyone else at any time if you want. Just click the Share link at the top left of the screen in OneDrive or SharePoint, and then choose who/where you want to share it to. If you’re the meeting organizer, you also can delete the entire recording by choosing the Delete option up there, too.
The recording is just the start!
Recording meetings in Teams is just the start of what’s possible, and it’s how we run our Podcast here at OnMSFT.com You also can check out other things, too. We previously covered how you can spotlight people during Teams meetings, how you can use backgrounds, and so much more. It’s all part of our Microsoft 365 coverage here at OnMSFT, so feel free to check it out. OnMSFT is your home for all kinds of Teams and Microsoft 365 guides, how-tos, news, updates, and more.
