Getting more out of Microsoft 365: Recording Teams meetings with Microsoft Stream

Arif Bacchus

Ms Stream

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When you use Teams, there might come a time when you want to record a meeting using Microsoft Stream. Well, as we continue our series on getting more out of Microsoft 365, today we’ll be explaining how you can use Stream to your advantage for both work, education, and more in various scenarios.

What is Stream?

Microsoft Stream Main

Before getting into anything, just what is Microsoft Stream? Well, a bit like YouTube, Stream is a service where you can upload, view, and share videos within your organization or your school. It is limited to internal users only and can be used to share recordings, meetings, presentations, and more. We previously explained how Stream works here, and how you can set it up, so give it a read if you’re just getting started.

Recording Teams meetings in Stream

Recording In Teams

The number one use for Stream is to record meetings in Teams. You can do this in Teams by clicking the ( . . . ) More Options, and then choose Start Recording. You’ll get notified about the recording, and when finished, you can revisit the same menu and choose Stop Recording. From there, you’ll get an email linking you to Stream where you can download the video, or view it. The recording will also show up in the chat, or in the channel, too and you can click the link to view it online in Stream.

Once you visit Microsoft Stream, you can download the meeting recording by clicking the Discover tab followed by videos. All meeting recordings and videos will appear here, and you can sort by date to find the most recent. If you click the video it will begin playing, but you also can save it by clicking the ( . . . ) and then choosing download video.

Keep in mind that through the end of 2020, meetings that are recorded will be saved in Stream. However, heading into 2021, Microsoft will be moving recordings over to OneDrive and SharePoint.

Uploading your own videos in Stream

Uploading Videos Stream

Other than viewing recorded Teams meetings, Stream also lets you upload your own videos, too. This is useful if you have a guide, a lesson, or a pre-recorded brief of a meeting that you want to share internally with your coworkers or students.

To do this, click the + Create sign on the top of the webpage in Microsoft Stream. Then, choose to Upload Video. A bit like YouTube, you’ll then get a pop-up box asking you to fill out certain information such as the video name, description, the language. You also can set permissions, too to share it with certain people, only. When finished, you can click Publish. The video will then show up in Stream, for anyone in your organization or anyone you give access to,  to view.

Creating a channel in Stream and adding videos to Teams

Adding Video To Stream Teams

Uploading videos to Stream is one thing, but did you know that you can also create a channel in Stream and then add it to Teams? Doing so helps make it easier to discover the content you’re uploading for your coworkers or students. Here’s what you need to know.

First off, there’s creating a channel. Like YouTube, a channel lets you create a hub for your videos. You can create a channel in just a few simple steps. To create a new channel, click on the + Create sign on the top of the webpage. Then, choose Channel. You can then enter a Channel name and description. If you want, you also can choose who has access to the new Channel, though in most cases it’s best to leave it as a companywide channel. You also can upload a channel image, if need be. Be sure to save the link for the channel, for future reference. You always can go back to your Channel by clicking My Content and then Channels.

Once a channel is made, you can add it to Teams in a few steps. First off, click the Add a tab button (it’s a + ) next to your channel in Teams, along the top. Then, from the list, choose Stream. Add the name to the tab name field, and then copy and paste in the link to either a video or the Stream channel.

Check out our other guides for more

Using Stream is just the start for Microsoft 365. We’ve covered lots of other topics, too. We’ve detailed how you can reduce your fatigure at work with Teams, how you can chat in Teams, and a lot more. Let us know if you have your own tips in the comments below. And, be sure to check out our dedicated hub for more news stories, guides, how-tos, and more.