How to create an email group on Outlook, and why you might want to

Shaant Minhas

Updated on:

microsoft outlook

Do you find yourself having to send the same message to several people again and again? Normally, you’d enter all the emails in the To: line section manually, and then hit the send button.

However, the whole process is pretty long-winded, and you certainly don’t have to waste your precious time when alternate, quicker methods already exist. When you create an email group on Outlook, you can send important emails to all your important contact—all in a single go. To learn how to follow the steps below.

How to create an email group on Outlook

An email group on Outlook, sometimes also called a Contact group or Distribution list, is a group consisting of a number of emails and settings that can help you send an email to all members at once, saving you a lot of time in the process.

To create an email group on Outlook, simply follow the steps below:

  1. Open Outlook on your PC, and from there, launch the Contact section located right at the bottom.
  2. Select New Contact > Contact Group from the ribbon.
  3. Give a relevant name to your email group, and click on Add members to start adding new emails to the contact list.
  4. From the Add Members list, click on New E-mail Contact to add new files. Alternatively, you can also add on new names from your Outlook contacts. Simply click on From Outlook Contact, and you’ll be done.
  5. Enter the name and email address of a contact and hit OK to save the member in this group.


create an email group on Outlook

That’s it. Repeat this as many times as you like to keep adding new members to your Outlook group. Now when you want to send the same email to multiple people, simply choose the group, put the email in, and hit Send.

Create an email group on Outlook

Sending emails to multiple people doesn’t have to be a headache. But by creating an email group or contact list, you not only reach multiple people at once but save a ton of your precious time in the process.

Updated: 4/29/2023