How to color code your emails on Outlook

Shaant Minhas

Updated on:

outlook mail

Color coding your Outlook emails can help you make your specific Outlook emails stand out from the other, not-so-important ones. Think of your boss’s email address or that super important client who needs changes at the last minute—by tweaking the look of email addresses, you drastically reduce the chances of missing out on any important update or request.

On Outlook, you can alter the default email appearance by the specific color, size, or font. Let’s look at how you can get started with it.

How to color code your emails on Outlook

You can set the color code on your Outlook emails by selecting and changing the color of messages sent only to you. Here’s how.

  • Open the Outlook app, head to any email folder, and select View > View Settings > Conditional Formatting.
  • In the Conditional Formatting dialog box, click on Add.
  • Then, type a name for your rule name in the Name box, and click on Condition.
  • Now check the Where I am radio box and select one of the options from the radio boxes: the only person on the To line, on the To line with other people, or on the CC line with other people.
  • However, if you want to color code the messages sent to someone else, then click on the Sent To… button and select a person from your Contacts folder or type in their email address.

That’s it. Click on OK, and your messages will be color coded from now on.

Then, in the Conditional Formatting dialog box, click on Font. Now pick the color you’d like to set by clicking on the drop-down menu. If you’d like, you can also choose to tweak the Font, Font Style, and Size.

Finally, click on OK. Your new color code settings will be updated. Look up the sender’s email address and verify it for yourself.

Color coding your emails on Outlook

And that’s how you set up color codes for your emails in Outlook. We hope this feature guide helped you get your color codes up in your Windows settings. But you certainly don’t have to stop here. Outlook packs a ton of features that make using a breeze; from adding an email signature to creating an Outlook email group, you can do it all on Outlook.